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Types Of Difficult PhD Supervisors And How To Successfully Deal With Them

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Supervision is a difficult task, and there is often conflict between supervisors and their PhD students. Even if you find a supervisor with whom you have excellent rapport, there can still be problems. Here are some of the types of difficult supervisor which you might encounter, and tips on how to manage them.

Micromanagers

A micromanager is one who is overly controlling and wishes to make input on all of your decisions, however small. For example, they may want to check every single slide or piece of writing which you produce, multiple times. Or they may try to dictate the way in which you divide up your time and how you prioritise. Micromanagers can be difficult to deal with, as different students and supervisors have different ideas about how much management a supervisor should perform. For some PhD students, having a lot of guidance and having their work checked regularly can be reassuring, while for others, it feels patronising. So if you find you supervisor to be too involved, remember that this is an issue of preference and not necessarily an indication that your supervisor thinks that you are not competent.

To deal with a micromanager, you'll need to take a dual approach: firstly, demonstrating that you can perform tasks competently without their guidance. If you show that you can prepare a presentation well, for example, without their influence, then they will feel less need to manage you in the future. The other approach is to talk with them and try to discover their underlying concerns. Do they feel like they need to micromanage because they are concerned about your ability to organize your time? Do they worry that your research will go over budget? Or are they trying to be supportive by giving you lots of feedback on your writing? Identify the underlying concern which is leading to the micromanaging behaviour, and try to demonstrate that their worries are not founded.

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Absentee supervisors are those who are not present during your PhD, either physically (i.e. they are away travelling a lot) or metaphorically (they are so busy that you never see them). This is a common problem with senior professors and those who supervise lots of PhD students. Without advice and guidance from a supervisor, performing your PhD research is much harder.

To deal with an absentee supervisor, you can first try laying out an agreement with them about regular meetings. If you can arrange a meeting with them once a week or once every two weeks at a set time, you'll know that you at least have the chance to get their input on any issues. Often professors can be bad at replying to emails, so a face-to-face meeting is the best way to get their attention. If you can't get regular meetings with them, you can turn to your second supervisor or other senior researchers who you trust, and ask for input from them instead. However, if it is truly not possible to see your supervisor regularly, you should consider moving to a different supervisor who can give you and your research the time and attention which you deserve.

Overly Critical

It is part of the supervisor's job to offer criticism of your work, but some supervisors take this too far. Supervisors who yell at their students, who belittle them, or who make unpleasant personal comments are not unheard of. Dealing with such a supervisor can leave students stressed, depressed, and insecure about their own abilities . Doing a PhD can certainly be an emotional experience, but if students are regularly leaving the office in tears after speaking with their supervisor, then something is very wrong.

To deal with such a supervisor, you will need to assess how severe the situation is. If you supervisor is generally well meaning but rather harsh with their feedback, you can try talking to them about your overall progress in your PhD. Some supervisors, especially if they are new to management, forget that it's important to give positive feedback as well as pointing out errors. They may in fact be very satisfied with your work, but they only mention the negative points that they see. In this case, by talking to them about your overall progress you can get a more positive picture of your work.

In severe cases, however, this may not help. If a supervisor is abusive towards you and they are having an overall negative effect on your life and your work, then you need to protect yourself by leaving their group and finding a new supervisor. Remember that a supervisor should support you and assist you, not make you feel like a failure. You can always get another supervisor, but your mental health is of the highest priority.

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Why doing a PhD is often a waste of time

The disposable academic.

The Economist

This article originally appeared in the 2010 Christmas double issue of The Economist.

On the evening before All Saints’ Day in 1517, Martin Luther nailed 95 theses to the door of a church in Wittenberg. In those days a thesis was simply a position one wanted to argue. Luther, an Augustinian friar, asserted that Christians could not buy their way to heaven. Today a doctoral thesis is both an idea and an account of a period of original research. Writing one is the aim of the hundreds of thousands of students who embark on a doctorate of philosophy (PhD) every year.

In most countries a PhD is a basic requirement for a career in academia. It is an introduction to the world of independent research — a kind of intellectual masterpiece, created by an apprentice in close collaboration with a supervisor. The requirements to complete one vary enormously between countries, universities and even subjects. Some students will first have to spend two years working on a master’s degree or diploma. Some will receive a stipend; others will pay their own way. Some PhDs involve only research, some require classes and examinations and some require the student to teach undergraduates. A thesis can be dozens of pages in mathematics, or many hundreds in history. As a result, newly minted PhDs can be as young as their early 20s or world-weary forty-somethings.

One thing many PhD students have in common is dissatisfaction. Some describe their work as “slave labour”. Seven-day weeks, ten-hour days, low pay and uncertain prospects are widespread. You know you are a graduate student, goes one quip, when your office is better decorated than your home and you have a favourite flavour of instant noodle. “It isn’t graduate school itself that is discouraging,” says one student, who confesses to rather enjoying the hunt for free pizza. “What’s discouraging is realising the end point has been yanked out of reach.”

Whining PhD students are nothing new, but there seem to be genuine problems with the system that produces research doctorates (the practical “professional doctorates” in fields such as law, business and medicine have a more obvious value). There is an oversupply of PhDs. Although a doctorate is designed as training for a job in academia, the number of PhD positions is unrelated to the number of job openings. Meanwhile, business leaders complain about shortages of high-level skills, suggesting PhDs are not teaching the right things. The fiercest critics compare research doctorates to Ponzi or pyramid schemes.

Rich pickings

For most of history even a first degree at a university was the privilege of a rich few, and many academic staff did not hold doctorates. But as higher education expanded after the second world war, so did the expectation that lecturers would hold advanced degrees. American universities geared up first: by 1970 America was producing just under a third of the world’s university students and half of its science and technology PhDs (at that time it had only 6% of the global population). Since then America’s annual output of PhDs has doubled, to 64,000.

Other countries are catching up. Between 1998 and 2006 the number of doctorates handed out in all OECD countries grew by 40%, compared with 22% for America. PhD production sped up most dramatically in Mexico, Portugal, Italy and Slovakia. Even Japan, where the number of young people is shrinking, churned out about 46% more PhDs. Part of that growth reflects the expansion of university education outside America. Richard Freeman, a labour economist at Harvard University, says that by 2006 America was enrolling just 12% of the world’s students.

But universities have discovered that PhD students are cheap, highly motivated and disposable labour. With more PhD students they can do more research, and in some countries more teaching, with less money. A graduate assistant at Yale might earn $20,000 a year for nine months of teaching. The average pay of full professors in America was $109,000 in 2009 — higher than the average for judges and magistrates.

Indeed, the production of PhDs has far outstripped demand for university lecturers. In a recent book, Andrew Hacker and Claudia Dreifus, an academic and a journalist, report that America produced more than 100,000 doctoral degrees between 2005 and 2009. In the same period there were just 16,000 new professorships. Using PhD students to do much of the undergraduate teaching cuts the number of full-time jobs. Even in Canada, where the output of PhD graduates has grown relatively modestly, universities conferred 4,800 doctorate degrees in 2007 but hired just 2,616 new full-time professors. Only a few fast-developing countries, such as Brazil and China, now seem short of PhDs.

A short course in supply and demand

In research the story is similar. PhD students and contract staff known as “postdocs”, described by one student as “the ugly underbelly of academia”, do much of the research these days. There is a glut of postdocs too. Dr Freeman concluded from pre-2000 data that if American faculty jobs in the life sciences were increasing at 5% a year, just 20% of students would land one. In Canada 80% of postdocs earn $38,600 or less per year before tax — the average salary of a construction worker. The rise of the postdoc has created another obstacle on the way to an academic post. In some areas five years as a postdoc is now a prerequisite for landing a secure full-time job.

These armies of low-paid PhD researchers and postdocs boost universities’, and therefore countries’, research capacity. Yet that is not always a good thing. Brilliant, well-trained minds can go to waste when fashions change. The post-Sputnik era drove the rapid growth in PhD physicists that came to an abrupt halt as the Vietnam war drained the science budget. Brian Schwartz, a professor of physics at the City University of New York, says that in the 1970s as many as 5,000 physicists had to find jobs in other areas.

In America the rise of PhD teachers’ unions reflects the breakdown of an implicit contract between universities and PhD students: crummy pay now for a good academic job later. Student teachers in public universities such as the University of Wisconsin-Madison formed unions as early as the 1960s, but the pace of unionisation has increased recently. Unions are now spreading to private universities; though Yale and Cornell, where university administrators and some faculty argue that PhD students who teach are not workers but apprentices, have resisted union drives. In 2002 New York University was the first private university to recognise a PhD teachers’ union, but stopped negotiating with it three years later.

In some countries, such as Britain and America, poor pay and job prospects are reflected in the number of foreign-born PhD students. Dr Freeman estimates that in 1966 only 23% of science and engineering PhDs in America were awarded to students born outside the country. By 2006 that proportion had increased to 48%. Foreign students tend to tolerate poorer working conditions, and the supply of cheap, brilliant, foreign labour also keeps wages down.

A PhD may offer no financial benefit over a master’s degree. It can even reduce earnings

Proponents of the PhD argue that it is worthwhile even if it does not lead to permanent academic employment. Not every student embarks on a PhD wanting a university career and many move successfully into private-sector jobs in, for instance, industrial research. That is true; but drop-out rates suggest that many students become dispirited. In America only 57% of doctoral students will have a PhD ten years after their first date of enrolment. In the humanities, where most students pay for their own PhDs, the figure is 49%. Worse still, whereas in other subject areas students tend to jump ship in the early years, in the humanities they cling like limpets before eventually falling off. And these students started out as the academic cream of the nation. Research at one American university found that those who finish are no cleverer than those who do not. Poor supervision, bad job prospects or lack of money cause them to run out of steam.

Even graduates who find work outside universities may not fare all that well. PhD courses are so specialised that university careers offices struggle to assist graduates looking for jobs, and supervisors tend to have little interest in students who are leaving academia. One OECD study shows that five years after receiving their degrees, more than 60% of PhDs in Slovakia and more than 45% in Belgium, the Czech Republic, Germany and Spain were still on temporary contracts. Many were postdocs. About one-third of Austria’s PhD graduates take jobs unrelated to their degrees. In Germany 13% of all PhD graduates end up in lowly occupations. In the Netherlands the proportion is 21%.

A very slim premium

PhD graduates do at least earn more than those with a bachelor’s degree. A study in the Journal of Higher Education Policy and Management by Bernard Casey shows that British men with a bachelor’s degree earn 14% more than those who could have gone to university but chose not to. The earnings premium for a PhD is 26%. But the premium for a master’s degree, which can be accomplished in as little as one year, is almost as high, at 23%. In some subjects the premium for a PhD vanishes entirely. PhDs in maths and computing, social sciences and languages earn no more than those with master’s degrees. The premium for a PhD is actually smaller than for a master’s degree in engineering and technology, architecture and education. Only in medicine, other sciences, and business and financial studies is it high enough to be worthwhile. Over all subjects, a PhD commands only a 3% premium over a master’s degree.

Dr Schwartz, the New York physicist, says the skills learned in the course of a PhD can be readily acquired through much shorter courses. Thirty years ago, he says, Wall Street firms realised that some physicists could work out differential equations and recruited them to become “quants”, analysts and traders. Today several short courses offer the advanced maths useful for finance. “A PhD physicist with one course on differential equations is not competitive,” says Dr Schwartz.

Many students say they are pursuing their subject out of love, and that education is an end in itself. Some give little thought to where the qualification might lead. In one study of British PhD graduates, about a third admitted that they were doing their doctorate partly to go on being a student, or put off job hunting. Nearly half of engineering students admitted to this. Scientists can easily get stipends, and therefore drift into doing a PhD. But there are penalties, as well as benefits, to staying at university. Workers with “surplus schooling” — more education than a job requires — are likely to be less satisfied, less productive and more likely to say they are going to leave their jobs.

Academics tend to regard asking whether a PhD is worthwhile as analogous to wondering whether there is too much art or culture in the world. They believe that knowledge spills from universities into society, making it more productive and healthier. That may well be true; but doing a PhD may still be a bad choice for an individual.

The interests of academics and universities on the one hand and PhD students on the other are not well aligned. The more bright students stay at universities, the better it is for academics. Postgraduate students bring in grants and beef up their supervisors’ publication records. Academics pick bright undergraduate students and groom them as potential graduate students. It isn’t in their interests to turn the smart kids away, at least at the beginning. One female student spoke of being told of glowing opportunities at the outset, but after seven years of hard slog she was fobbed off with a joke about finding a rich husband.

Monica Harris, a professor of psychology at the University of Kentucky, is a rare exception. She believes that too many PhDs are being produced, and has stopped admitting them. But such unilateral academic birth control is rare. One Ivy-League president, asked recently about PhD oversupply, said that if the top universities cut back others will step in to offer them instead.

Noble pursuits

Many of the drawbacks of doing a PhD are well known. Your correspondent was aware of them over a decade ago while she slogged through a largely pointless PhD in theoretical ecology. As Europeans try to harmonise higher education, some institutions are pushing the more structured learning that comes with an American PhD.

The organisations that pay for research have realised that many PhDs find it tough to transfer their skills into the job market. Writing lab reports, giving academic presentations and conducting six-month literature reviews can be surprisingly unhelpful in a world where technical knowledge has to be assimilated quickly and presented simply to a wide audience. Some universities are now offering their PhD students training in soft skills such as communication and teamwork that may be useful in the labour market. In Britain a four-year NewRoutePhD claims to develop just such skills in graduates.

The interests of universities and tenured academics are misaligned with those of PhD students

Measurements and incentives might be changed, too. Some university departments and academics regard numbers of PhD graduates as an indicator of success and compete to produce more. For the students, a measure of how quickly those students get a permanent job, and what they earn, would be more useful. Where penalties are levied on academics who allow PhDs to overrun, the number of students who complete rises abruptly, suggesting that students were previously allowed to fester.

Many of those who embark on a PhD are the smartest in their class and will have been the best at everything they have done. They will have amassed awards and prizes. As this year’s new crop of graduate students bounce into their research, few will be willing to accept that the system they are entering could be designed for the benefit of others, that even hard work and brilliance may well not be enough to succeed, and that they would be better off doing something else. They might use their research skills to look harder at the lot of the disposable academic. Someone should write a thesis about that.

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Ten types of PhD supervisor relationships – which is yours?

Lecturer, Griffith University

Disclosure statement

Susanna Chamberlain does not work for, consult, own shares in or receive funding from any company or organisation that would benefit from this article, and has disclosed no relevant affiliations beyond their academic appointment.

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It’s no secret that getting a PhD is a stressful process .

One of the factors that can help or hinder this period of study is the relationship between supervisor and student. Research shows that effective supervision can significantly influence the quality of the PhD and its success or failure.

PhD supervisors tend to fulfil several functions: the teacher; the mentor who can support and facilitate the emotional processes; and the patron who manages the springboard from which the student can leap into a career.

There are many styles of supervision that are adopted – and these can vary depending on the type of research being conducted and subject area.

Although research suggests that providing extra mentoring support and striking the right balance between affiliation and control can help improve PhD success and supervisor relationships, there is little research on the types of PhD-supervisor relationships that occur.

From decades of experience of conducting and observing PhD supervision, I’ve noticed ten types of common supervisor relationships that occur. These include:

The candidate is expected to replicate the field, approach and worldview of the supervisor, producing a sliver of research that supports the supervisor’s repute and prestige. Often this is accompanied by strictures about not attempting to be too “creative”.

Cheap labour

The student becomes research assistant to the supervisor’s projects and becomes caught forever in that power imbalance. The patron-client roles often continue long after graduation, with the student forever cast in the secondary role. Their own work is often disregarded as being unimportant.

The “ghost supervisor”

The supervisor is seen rarely, responds to emails only occasionally and has rarely any understanding of either the needs of the student or of their project. For determined students, who will work autonomously, the ghost supervisor is often acceptable until the crunch comes - usually towards the end of the writing process. For those who need some support and engagement, this is a nightmare.

The relationship is overly familiar, with the assurance that we are all good friends, and the student is drawn into family and friendship networks. Situations occur where the PhD students are engaged as babysitters or in other domestic roles (usually unpaid because they don’t want to upset the supervisor by asking for money). The chum, however, often does not support the student in professional networks.

Collateral damage

When the supervisor is a high-powered researcher, the relationship can be based on minimal contact, because of frequent significant appearances around the world. The student may find themselves taking on teaching, marking and administrative functions for the supervisor at the cost of their own learning and research.

The practice of supervision becomes a method of intellectual torment, denigrating everything presented by the student. Each piece of research is interrogated rigorously, every meeting is an inquisition and every piece of writing is edited into oblivion. The student is given to believe that they are worthless and stupid.

Creepy crawlers

Some supervisors prefer to stalk their students, sometimes students stalk their supervisors, each with an unhealthy and unrequited sexual obsession with the other. Most Australian universities have moved actively to address this relationship, making it less common than in previous decades.

Captivate and con

Occasionally, supervisor and student enter into a sexual relationship. This can be for a number of reasons, ranging from a desire to please to a need for power over youth. These affairs can sometimes lead to permanent relationships. However, what remains from the supervisor-student relationship is the asymmetric set of power balances.

Almost all supervision relationships contain some aspect of the counsellor or mentor, but there is often little training or desire to develop the role and it is often dismissed as pastoral care. Although the life experiences of students become obvious, few supervisors are skilled in dealing with the emotional or affective issues.

Colleague in training

When a PhD candidate is treated as a colleague in training, the relationship is always on a professional basis, where the individual and their work is held in respect. The supervisor recognises that their role is to guide through the morass of regulation and requirements, offer suggestions and do some teaching around issues such as methodology, research practice and process, and be sensitive to the life-cycle of the PhD process. The experience for both the supervisor and student should be one of acknowledgement of each other, recognising the power differential but emphasising the support at this time. This is the best of supervision.

There are many university policies that move to address a lot of the issues in supervisor relationships , such as supervisor panels, and dedicated training in supervising and mentoring practices. However, these policies need to be accommodated into already overloaded workloads and should include regular review of supervisors.

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Ten simple rules for choosing a PhD supervisor

Department of Biology, Dalhousie University, Halifax, Nova Scotia, Canada

Catherine Bannon

J. scott p. mccain, introduction.

The PhD beckons. You thought long and hard about why you want to do it, you understand the sacrifices and commitments it entails, and you have decided that it is the right thing for you. Congratulations! Undertaking a doctoral degree can be an extremely rewarding experience, greatly enhancing your personal, intellectual, and professional development. If you are still on the fence about whether or not you want to pursue a PhD, see [ 1 , 2 ] and others to help you decide.

As a PhD student in the making, you will have many important decisions to consider. Several of them will depend on your chosen discipline and research topic, the institution you want to attend, and even the country where you will undertake your degree. However, one of the earliest and most critical decisions you will need to make transcends most other decisions: choosing your PhD thesis supervisor. Your PhD supervisor will strongly influence the success and quality of your degree as well as your general well-being throughout the program. It is therefore vital to choose the right supervisor for you. A wrong choice or poor fit can be disastrous on both a personal and professional levels—something you obviously want to avoid. Unfortunately, however, most PhD students go through the process of choosing a supervisor only once and thus do not get the opportunity to learn from previous experiences. Additionally, many prospective PhD students do not have access to resources and proper guidance to rely on when making important academic decisions such as those involved in choosing a PhD supervisor.

In this short guide, we—a group of PhD students with varied backgrounds, research disciplines, and academic journeys—share our collective experiences with choosing our own PhD supervisors. We provide tips and advice to help prospective students in various disciplines, including computational biology, in their quest to find a suitable PhD supervisor. Despite procedural differences across countries, institutions, and programs, the following rules and discussions should remain helpful for guiding one’s approach to selecting their future PhD supervisor. These guidelines mostly address how to evaluate a potential PhD supervisor and do not include details on how you might find a supervisor. In brief, you can find a supervisor anywhere: seminars, a class you were taught, internet search of interesting research topics, departmental pages, etc. After reading about a group’s research and convincing yourself it seems interesting, get in touch! Make sure to craft an e-mail carefully, demonstrating you have thought about their research and what you might do in their group. After finding one or several supervisors of interest, we hope that the rules bellow will help you choose the right supervisor for you.

Rule 1: Align research interests

You need to make sure that a prospective supervisor studies, or at the very least, has an interest in what you want to study. A good starting point would be to browse their personal and research group websites (though those are often outdated), their publication profile, and their students’ theses, if possible. Keep in mind that the publication process can be slow, so recent publications may not necessarily reflect current research in that group. Pay special attention to publications where the supervisor is senior author—in life sciences, their name would typically be last. This would help you construct a mental map of where the group interests are going, in addition to where they have been.

Be proactive about pursuing your research interests, but also flexible: Your dream research topic might not currently be conducted in a particular group, but perhaps the supervisor is open to exploring new ideas and research avenues with you. Check that the group or institution of interest has the facilities and resources appropriate for your research, and/or be prepared to establish collaborations to access those resources elsewhere. Make sure you like not only the research topic, but also the “grunt work” it requires, as a topic you find interesting may not be suitable for you in terms of day-to-day work. You can look at the “Methods” sections of published papers to get a sense for what this is like—for example, if you do not like resolving cryptic error messages, programming is probably not for you, and you might want to consider a wet lab–based project. Lastly, any research can be made interesting, and interests change. Perhaps your favorite topic today is difficult to work with now, and you might cut your teeth on a different project.

Rule 2: Seek trusted sources

Discussing your plans with experienced and trustworthy people is a great way to learn more about the reputation of potential supervisors, their research group dynamics, and exciting projects in your field of interest. Your current supervisor, if you have one, could be aware of position openings that are compatible with your interests and time frame and is likely to know talented supervisors with good reputations in their fields. Professors you admire, reliable student advisors, and colleagues might also know your prospective supervisor on various professional or personal levels and could have additional insight about working with them. Listen carefully to what these trusted sources have to say, as they can provide a wealth of insider information (e.g., personality, reputation, interpersonal relationships, and supervisory styles) that might not be readily accessible to you.

Rule 3: Expectations, expectations, expectations

A considerable portion of PhD students feel that their program does not meet original expectations [ 3 ]. To avoid being part of this group, we stress the importance of aligning your expectations with the supervisor’s expectations before joining a research group or PhD program. Also, remember that one person’s dream supervisor can be another’s worst nightmare and vice versa—it is about a good fit for you. Identifying what a “good fit” looks like requires a serious self-appraisal of your goals (see Rule 1 ), working style (see Rule 5 ), and what you expect in a mentor (see Rule 4 ). One way to conduct this self-appraisal is to work in a research lab to get experiences similar to a PhD student (if this is possible).

Money!—Many people have been conditioned to avoid the subject of finances at all costs, but setting financial expectations early is crucial for maintaining your well-being inside and outside the lab. Inside the lab, funding will provide chemicals and equipment required for you to do cool research. It is also important to know if there will be sufficient funding for your potential projects to be completed. Outside the lab, you deserve to get paid a reasonable, livable stipend. What is the minimum required take-home stipend, or does that even exist at the institution you are interested in? Are there hard cutoffs for funding once your time runs out, or does the institution have support for students who take longer than anticipated? If the supervisor supplies the funding, do they end up cutting off students when funds run low, or do they have contingency plans? ( Fig 1 ).

Professional development opportunities—A key aspect of graduate school training is professional development. In some research groups, it is normal for PhD students to mentor undergraduate students or take a semester to work in industry to get more diverse experiences. Other research groups have clear links with government entities, which is helpful for going into policy or government-based research. These opportunities (and others) are critical for your career and next steps. What are the career development opportunities and expectations of a potential supervisor? Is a potential supervisor happy to send students to workshops to learn new skills? Are they supportive of public outreach activities? If you are looking at joining a newer group, these sorts of questions will have to be part of the larger set of conversations about expectations. Ask: “What sort of professional development opportunities are there at the institution?”

Publications—Some PhD programs have minimum requirements for finishing a thesis (i.e., you must publish a certain number of papers prior to defending), while other programs leave it up to the student and supervisor to decide on this. A simple and important topic to discuss is: How many publications are expected from your PhD and when will you publish them? If you are keen to publish in high-impact journals, does your prospective supervisor share that aim? (Although question why you are so keen to do so, see the San Francisco Declaration on Research Assessment ( www.sfdora.org ) to learn about the pitfalls of journal impact factor.)

Rule 4: It takes two to tango

Sooner or later, you will get to meet and interview with a prospective PhD supervisor. This should go both ways: Interview them just as much as they are interviewing you. Prepare questions and pay close attention to how they respond. For example, ask them about their “lab culture,” research interests (especially for the future/long term), and what they are looking for in a graduate student. Do you feel like you need to “put on an act” to go along with the supervisor (beyond just the standard interview mode)? Represent yourself, and not the person you think they are looking for. All of us will have some interviews go badly. Remember that discovering a poor fit during the interview has way fewer consequences than the incompatibility that could arise once you have committed to a position.

To come up with good questions for the prospective supervisor, first ask yourself questions. What are you looking for in a mentor? People differ in their optimal levels of supervision, and there is nothing wrong with wanting more or less than your peers. How much career guidance do you expect and does the potential supervisor respect your interests, particularly if your long-term goals do not include academia? What kind of student might not thrive in this research group?

Treat the PhD position like a partnership: What do you seek to get out of it? Keep in mind that a large portion of research is conducted by PhD students [ 4 ], so you are also an asset. Your supervisor will provide guidance, but the PhD is your work. Make sure you and your mentor are on the same page before committing to what is fundamentally a professional contract akin to an apprenticeship (see “ Rule 3 ”).

Rule 5: Workstyle compatibility

Sharing interests with a supervisor does not necessarily guarantee you would work well together, and just because you enjoyed a course by a certain professor does not mean they are the right PhD supervisor for you. Make sure your expectations for work and work–life approaches are compatible. Do you thrive on structure, or do you need freedom to proceed at your own pace? Do they expect you to be in the lab from 6:00 AM to midnight on a regular basis (red flag!)? Are they comfortable with you working from home when you can? Are they around the lab enough for it to work for you? Are they supportive of alternative work hours if you have other obligations (e.g., childcare, other employment, extracurriculars)? How is the group itself organized? Is there a lab manager or are the logistics shared (fairly?) between the group members? Discuss this before you commit!

Two key attributes of a research group are the supervisor’s career stage and number of people in the group. A supervisor in a later career stage may have more established research connections and protocols. An earlier career stage supervisor comes with more opportunities to shape the research direction of the lab, but less access to academic political power and less certainty in what their supervision style will be (even to themselves). Joining new research groups provides a great opportunity to learn how to build a lab if you are considering that career path but may take away time and energy from your thesis project. Similarly, be aware of pros and cons of different lab sizes. While big labs provide more opportunity for collaborations and learning from fellow lab members, their supervisors generally have less time available for each trainee. Smaller labs tend to have better access to the supervisor but may be more isolating [ 5 , 6 ]. Also note that large research groups tend to be better for developing extant research topics further, while small groups can conduct more disruptive research [ 7 ].

Rule 6: Be sure to meet current students

Meeting with current students is one of the most important steps prior to joining a lab. Current students will give you the most direct and complete sense of what working with a certain supervisor is actually like. They can also give you a valuable sense of departmental culture and nonacademic life. You could also ask to meet with other students in the department to get a broader sense of the latter. However, if current students are not happy with their current supervisor, they are unlikely to tell you directly. Try to ask specific questions: “How often do you meet with your supervisor?”, “What are the typical turnaround times for a paper draft?”, “How would you describe the lab culture?”, “How does your supervisor react to mistakes or unexpected results?”, “How does your supervisor react to interruptions to research from, e.g., personal life?”, and yes, even “What would you say is the biggest weakness of your supervisor?”

Rule 7: But also try to meet past students

While not always possible, meeting with past students can be very informative. Past students give you information on career outcomes (i.e., what are they doing now?) and can provide insight into what the lab was like when they were in it. Previous students will provide a unique perspective because they have gone through the entire process, from start to finish—and, in some cases, no longer feel obligated to speak well of their now former supervisor. It can also be helpful to look at previous students’ experiences by reading the acknowledgement section in their theses.

Rule 8: Consider the entire experience

Your PhD supervisor is only one—albeit large—piece of your PhD puzzle. It is therefore essential to consider your PhD experience as whole when deciding on a supervisor. One important aspect to contemplate is your mental health. Graduate students have disproportionately higher rates of depression and anxiety compared to the general population [ 8 ], so your mental health will be tested greatly throughout your PhD experience. We suggest taking the time to reflect on what factors would enable you to do your best work while maintaining a healthy work–life balance. Does your happiness depend on surfing regularly? Check out coastal areas. Do you despise being cold? Consider being closer to the equator. Do you have a deep-rooted phobia of koalas? Maybe avoid Australia. Consider these potentially even more important questions like: Do you want to be close to your friends and family? Will there be adequate childcare support? Are you comfortable with studying abroad? How does the potential university treat international or underrepresented students? When thinking about your next steps, keep in mind that although obtaining your PhD will come with many challenges, you will be at your most productive when you are well rested, financially stable, nourished, and enjoying your experience.

Rule 9: Trust your gut

You have made it to our most “hand-wavy” rule! As academics, we understand the desire for quantifiable data and some sort of statistic to make logical decisions. If this is more your style, consider every interaction with a prospective supervisor, from the first e-mail onwards, as a piece of data.

However, there is considerable value in trusting gut instincts. One way to trust your gut is to listen to your internal dialogue while making your decision on a PhD supervisor. For example, if your internal dialogue includes such phrases as “it will be different for me,” “I’ll just put my head down and work hard,” or “maybe their students were exaggerating,” you might want to proceed with caution. If you are saying “Wow! How are they so kind and intelligent?” or “I cannot wait to start!”, then you might have found a winner ( Fig 2 ).

Rule 10: Wash, rinse, repeat

The last piece of advice we give you is to do this lengthy process all over again. Comparing your options is a key step during the search for a PhD supervisor. By screening multiple different groups, you ultimately learn more about what red flags to look for, compatible work styles, your personal expectations, and group atmospheres. Repeat this entire process with another supervisor, another university, or even another country. We suggest you reject the notion that you would be “wasting someone’s time.” You deserve to take your time and inform yourself to choose a PhD supervisor wisely. The time and energy invested in a “failed” supervisor search would still be far less than what is consumed by a bad PhD experience ( Fig 3 ).

The more supervisors your interview and the more advice you get from peers, the more apparent these red flags will become.

Conclusions

Pursuing a PhD can be an extremely rewarding endeavor and a time of immense personal growth. The relationship you have with your PhD supervisor can make or break an entire experience, so make this choice carefully. Above, we have outlined some key points to think about while making this decision. Clarifying your own expectations is a particularly important step, as conflicts can arise when there are expectation mismatches. In outlining these topics, we hope to share pieces of advice that sometimes require “insider” knowledge and experience.

After thoroughly evaluating your options, go ahead and tackle the PhD! In our own experiences, carefully choosing a supervisor has led to relationships that morph from mentor to mentee into a collaborative partnership where we can pose new questions and construct novel approaches to answer them. Science is hard enough by itself. If you choose your supervisor well and end up developing a positive relationship with them and their group, you will be better suited for sound and enjoyable science.

Funding Statement

The authors received no specific funding for this work.

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A well-functioning supervision relationship is important for your doctoral dissertation and graduation. If you feel that your and your supervisor’s wishes or goals differ, or you encounter other issues in your supervision relationship which significantly hinder the dissertation work, you should tackle the issue as soon as possible.

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Where to get help.

Every supervision relationship has larger or smaller issues. In the first instance, the parties should make sure that there has not been a misunderstanding. Many problems arising from conflicting expectations can be solved through discussions between the supervisor and the doctoral student. It is important that you discuss your wishes and goals related to supervision clearly with your supervisor, and agree on practical means to achieve them. It is also good to recognise that you and your supervisor may disagree on the goals and practical matters related to supervision.

Sometimes it may happen that there are issues in your supervision relationship which may not be possible to solve merely by talking with the supervisor. In these cases, it is recommended that outside help is sought to solve the issue. In these kinds of situations, you can contact your possible monitoring group and/or the doctoral programme officer. We recommend that you first familiarize yourself with the process description for solving problems in supervision and the rights and responsibilities of each party. Your responsible teacher and the steering committee of your doctoral programme are also partly responsible for supervision arrangements so, if you wish, you may also contact them directly. University employees may also contact their own superiors.

Most importantly – don't be left alone. Even if you are unsure of whether you need help to solve the issue that has arisen, you can always contact the doctoral programme officer to talk about it confidentially. All problematic situations in supervision are taken seriously and every effort is made to find a solution for them that is satisfactory to both parties in order to ensure that they do not cause a delay to the completion of the doctoral dissertation. The steering committee of your doctoral programme will monitor the situation and ensure that the required measures are taken to defuse the problem and that they are effective.

Where to get help from as a supervisor?

Supervisors may also turn to the doctoral programme officer or the steering committee in problematic situations. University employees may also contact their own superiors. We recommend that you first familiarize yourself with the process description for solving problems in supervision and the rights and responsibilities of each party.

Supervision as a professional relationship

Supervision is a hierarchical, professional relationship in which each party respects the privacy of the other. The relationship entails mutual professional conduct and activity. The supervisor is not responsible for the life of the doctoral researcher outside the University.

Equality, inappropriate behaviour, bullying and harassment

All doctoral candidates must be treated equally. Particular attention is paid to the fact that no students are discriminated against based, for example, on their gender, ethnicity or age. The studies are to be arranged in such a way that different backgrounds do not hamper the completion of the degree. The University does not condone any type of inappropriate behaviour, bullying or harassment. The University has published its policies for the prevention of inappropriate behaviour and harassment. You can read more of the University policies in the instructions related inequality and discrimination at the university .

Approaching PhD Supervisors

How to approach potential supervisors for the phd application process.

Identifying and approaching potential supervisors might be a condition of the PhD application procedure. Even if that is not the case, it is a valuable way to explore whether you have shared interests and compatible working styles, and to gain insights that can enhance your application.

Many academics receive many approaches from prospective PhD students. Craft a personalised email following the guidelines below to maximise your chances of a positive response while being respectful of their limited capacity.

• Research and identify potential supervisors: To identify who to approach, begin by researching academics whose research interests align with your own. Consult departmental and research group websites and academic staff for leads, and review the authors of academic publications and speakers at conferences to identify suitable supervisors.
• Tailor your email to each supervisor: Use their correct title (Professor/ Dr) and name, and avoid sending out generic approaches – read on for more on this!
• State your intention clearly: State your current degree subject and stage, that you are hoping to pursue a PhD and would like to approach them as a potential PhD supervisor. Make sure to mention the subject area and/or specific PhD programme you have identified.
• Demonstrate your interests and enthusiasm: Clearly state your research interests and how they align with the supervisor's expertise. Familiarise yourself with the supervisor's research and publications so you can highlight specific aspects of their work that resonate with your interests.
• Showcase your suitability: You may wish to briefly highlight evidence of your relevant interests e.g. through academic achievements, research experiences, and relevant skills. Consider attaching your CV for more detail.
• Highlight specific opportunities: Be clear if there are specific PhD programmes or funding options you have identified. Some PhD programmes may require a confirmed supervisor, whilst others may only require initial contact, so make it clear to them what you require and are seeking.
• Make your request clear: Politely ask if they would be interested in exploring PhD supervision with you further, offer to send additional information they may need, and propose a meeting to discuss your research interests in more detail if they are willing. Remember to be mindful of their time rather than demanding a follow up meeting.
• Be patient and persistent: Understand that supervisors may be busy, so email well in advance of any deadlines, and allow ample time for a response. If you don't hear back, consider following up politely after a reasonable period. Adhere to any university guidelines on approaching potential supervisors. Respect their time and avoid excessive emails or calls.
• Show appreciation: Thank them for their time and potential feedback and insights.
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8 Warning Signs That Your Supervisor Is Incompetent

Characteristics of bad bosses, and what a good one should look like..

Posted March 28, 2018 | Reviewed by Jessica Schrader

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We have all had bad bosses, but how do we know if our supervisor is really a bad one? Here are eight warning signs that your boss can’t do the job, along with ideas about what a great supervisor should look like.

1. Never Has Time for You . Is your supervisor “too busy” to meet, even when it is important, or does he or she cancel when a meeting has been scheduled? Good supervision means being responsive to supervisees—giving them the time they need to get information, understand assignments, and especially receive clear feedback.

2. Micromanages . Does your supervisor insist on checking every bit of your work? Does he or she over-control so much that you think, “why didn’t you just do this yourself?” The very best managers know how to empower subordinates to help them take on responsibility, show some initiative, and grow and learn on the job.

3. Is Untrustworthy. Are you afraid to be open and honest with your supervisor because he or she might use the information against you? Does your supervisor say one thing and do another? Good supervisor-supervisee relationships are built on trust.

4. Puts Me First, You Last. Does your supervisor spend all of his or her time on their own career , and show no interest in your advancement? The very best bosses take a genuine interest in their employees’ career growth and development. Truly great leaders are like good parents. They take pride in the accomplishments of those they supervise.

5. Can’t Manage the Workload. Is your boss incapable of handling his or her own supervisory workload? Are decisions and assignments always made late, or not at all? Great supervisors make sure that they can manage their own workload and also spend the time necessary to effectively manage and lead their direct reports.

6. Focuses Exclusively on the Negative. Is your boss always pointing out what you are doing wrong, and ignoring what you do correctly? Does every speech from your boss take a negative tone of "what’s wrong?" The best bosses focus primarily on the positive (and keep a motivating, positive attitude and outlook).

7. Thinks Punishment is Motivating. Are you always looking over your shoulder waiting for the boss to lower the boom? Punitive management is always a bad idea. It de-motivates people and gets them to focus on avoiding mistakes rather than getting good things done. And, punishment is a major, debilitating stressor for employees.

8. Can’t Communicate Clearly. Is it difficult to determine what your boss really wants? Do you find that your boss rarely listens to you? Effective communication is the key to good management. Giving clear directions and listening to subordinates are crucial to success at work.

There is an old saying that people don’t quit their jobs, they quit their bosses. While that may not always be the case, in many instances the supervisor is responsible for making the job a good one. Good managers make jobs interesting and rewarding, and they work hard to make their supervisees better.

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Ronald E. Riggio, Ph.D. , is the Henry R. Kravis Professor of Leadership and Organizational Psychology at Claremont McKenna College.

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Bad PhD supervisors can ruin research. So why aren't they accountable?

A demoralising and sarcastic professor left me wondering if I should be doing a PhD at all – and I’m not alone

P hD students’ relationships with their supervisors are pivotal; not only in terms of producing a good thesis, but ensuring academic and professional development. But while PhD candidates’ work is regularly checked by supervisors, it is far less common, to have formal checks made on the supervisors, with students assessing their performance.

The imbalance of power in these relationships needs to be acknowledged. It’s not necessarily a bad thing, but only if supervisors use their position and privilege to empower students. When they say and do things that impede learning and advancement, it is an abuse of their authority.

One of the main duties of the role, for example, is to provide feedback on a student’s work. In my experience, this can range from general comments to close editing of sentence constructions and grammar. It can take the form of constructive feedback for improvement, or demoralising sarcasm. I have experienced the full range, and it has had a direct impact on my research. The most negatively couched feedback not only hampered my progress, but left me wondering if I should be doing a PhD at all.

Another vital aspect of supervision responsibility is to be, well, responsible. Unanswered emails only increase the anxiety of a student waiting for feedback on a discussion chapter. Unannounced departures for conferences, holidays and research projects are frustrating, particularly when they could have been discussed in advance.

A friend of mine had to deal with the sudden retirement of his supervisor, whose replacement then left after just six months in the role - he now has one who is on research leave with intermittent access to the internet (or is perhaps just intermittent with his responses).

The tensions and discomfort are more keenly felt by students, I suspect. We can’t simply turn away from an errant supervisor and go to another, but we can’t talk freely about how we feel – this is akin to bad-mouthing your boss.

I previously had to psych myself up for supervision meetings; the barrage of criticism I faced often left me feeling stupid. But this kind of thinking trapped me into becoming even more dependent on my supervisor for words of affirmation that came too little and too late. I constantly questioned whether I was good enough. After months of anxiety and stress, and with advice from others who suffered at the hands of the same supervisor, I made a decision to end the relationship.

Luckily I now have new supervisors who behave in more professional and responsible ways. I don’t believe that there is a perfect supervisor, but the ones I have are giving me the support that I need – being responsive, pre-empting future tasks, and most importantly, making me, a novice researcher, feel that I have a valuable contribution to make.

When students have horrible experiences with their supervisors, they tend to share them in private conversations with friends or in social media rants because there is often no formal channel to address them. My university seems shy about putting in place performance measures of PhD supervision, but is proactive about undergraduate students’ evaluations of papers and lecturers. Is there an assumption that PhD students and supervisors are mature enough to work out mutually satisfactory supervision arrangements?

As it stands, students are often left to manage tense relationships, find informal alternatives to make up for bad or non-existent supervision. Unless things become so strained that it is necessary to change supervisors (as it was in my case), students tend to put up with bad behaviour.

Maybe it’s because they think that’s the way a PhD is, or because they can’t see any face-saving way to remedy the situation. But it’s also because supervisors don’t appear to be accountable to anyone. When I have raised this with the academic staff who support doctoral students, I often get an evasive response – “It’s a tricky situation, isn’t it?” – or just an empathetic nod of the head.

There’s huge pressure on universities to produce research in order to prove their worth. If research is so important, then what about making a little more effort to nurture researchers-to-be?

Universities should not only implement performance evaluations of supervisors, but also cultivate safe spaces for doctoral students to share their issues, and have access to support staff who will be able to provide constructive advice and guide them towards workable strategies and solutions.

We need to get rid of the false notion of low-maintenance supervision relationships between consenting adults. These pairings are in fact high maintenance, and fragile. Ignoring the issues will not defuse a bomb that’s waiting to explode – one that could destroy promising careers.

Join the higher education network for more comment, analysis and job opportunities, direct to your inbox. Follow us on Twitter @gdnhighered . Email article pitches to us at [email protected]

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Most viewed

The 10 Most Useless Graduate Degrees

In many fields, graduate degrees offer distinct benefits for your extra years in school.

Employees armed with a graduate education are often a more attractive hire, and can make a higher salary than colleagues who just have a bachelor's degree.

However, for some industries the potential benefits of going to graduate school are comparatively low, and potentially do not offer enough better job prospects to justify the investment.

Using this summer's "Hard Times" report from the Georgetown Center on Education and the Workforce, we examined salary and unemployment data relating to experienced college graduates and graduate degree holders.

We calculated the percent difference in how much more money a graduate degree will bring, as well as how much of a better chance you will have of finding a job. These figures were then combined to determine which graduate degrees are the most useless.

While the vast majority of graduate degrees will give you an edge, not all are created equal — and some graduate degree holders face a sharp rise in unemployment for their new job prospects.

#10 Human Resources and Personnel Development

Experienced College Grad Earnings: $57,000 Graduate Degree Holder Earnings: $70,000

Experienced College Grad Unemployment: 5.9% Graduate Degree Holder Unemployment: 5.1%

#9 Criminal Justice and Fire Protection

Experienced College Grad Earnings: $56,000 Graduate Degree Holder Earnings: $66,000

Experienced College Grad Unemployment: 4.6% Graduate Degree Holder Unemployment: 4.1%

#8 Commercial Art and Graphic Design

Experienced College Grad Earnings: $50,000 Graduate Degree Holder Earnings: $61,000

Experienced College Grad Unemployment: 6.7% Graduate Degree Holder Unemployment: 6.4%

Experienced College Grad Earnings: $46,000 Graduate Degree Holder Earnings: $55,000

Experienced College Grad Unemployment: 5.1% Graduate Degree Holder Unemployment: 4.8%

#6 Mass Media

Experienced College Grad Earnings: $51,000 Graduate Degree Holder Earnings: $53,000

Experienced College Grad Unemployment: 7.9% Graduate Degree Holder Unemployment: 6.2%

#5 Marketing and Market Research

Experienced College Grad Earnings: $65,000 Graduate Degree Holder Earnings: $81,000

Experienced College Grad Unemployment: 5.8% Graduate Degree Holder Unemployment: 5.9%

#4 Chemical Engineering

Experienced College Grad Earnings: $94,000 Graduate Degree Holder Earnings: $102,000

Experienced College Grad Unemployment: 3.1% Graduate Degree Holder Unemployment: 2.8%

#3 Information Systems

Experienced College Grad Earnings: $66,000 Graduate Degree Holder Earnings: $81,000

Experienced College Grad Unemployment: 4.4% Graduate Degree Holder Unemployment: 5.4%

#2 Pharmacy Pharmaceutical Sciences and Administration

Experienced College Grad Earnings: $108,000 Graduate Degree Holder Earnings: $110,000

Experienced College Grad Unemployment: 2.5% Graduate Degree Holder Unemployment: 2.9%

#1 Language and Drama Education

Experienced College Grad Earnings: $44,000 Graduate Degree Holder Earnings: $58,000

Experienced College Grad Unemployment: 4.6% Graduate Degree Holder Unemployment: 12.3%

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Member-only story

“I realized my PhD IS useless” I told my PhD Advisor.

JuanBa Tomás

Our relationship is non-existent ever since. Do I regret it?

March 2018. I was in the midst of shutting up my previous startup, working my own side-hustles as a freelancer, and exploring opportunities that could lead me to a new adventure. I was contacted by a class professor from my Alma Mater University, in Cartagena (Spain) offering a position as Research Engineer in the Telematics Department. The job involved the simulation and development of optimization algorithms for traffic intersections in the transportation sector.

Given it was a part-time job, I obviously dedicated time to my parallel side-hustles with which I was earning more money indeed. As a side note, I needed to do a 2-hour ride to the office three times a week with my new job, with the necessary costs to feed my car… On the contrary, with my side-hustles, I was making way more money, from home. That explains why I lasted in that job no longer than 3 months. In fact, during that time I dedicated some of my spare time during the office hours to explore alternatives.

On the other hand, I had completed my PhD in Autonomous Driving in 2013, and by the time I was in my new part-time job (March 2018), I used to have coffee breaks with my PhD Advisor Jimmy (ficticious name) with whom I had developed a…

Written by JuanBa Tomás

Multi-failure Entrepreneur, Writer, Husband, Father of 1, Full Time AI-developer and Team Manager. PhD in Computer Science. Founder @AirTrace and @CanopyQ

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• 11 November 2021

Sleeplessness and anxiety: PhD supervisors on toll of COVID pandemic

You can also search for this author in PubMed   Google Scholar

Around one-third of scientists who supervise doctoral students say they have lost sleep during the pandemic because of their role, according to a poll of almost 3,500 research supervisors in the United Kingdom. Two-thirds said that their supervision responsibilities had increased over this time, with many wanting more support to address the well-being and mental health of their PhD students.

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doi: https://doi.org/10.1038/d41586-021-03374-w

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