cover letter template for word free

Land the job with cover letter templates

Show hiring managers why you're the perfect job candidate with professional, customizable cover letter templates. find the perfect cover letter template for any industry or career path..

Download free cover letter templates

Stand out from other job applicants with free, professional cover letter templates. Cover letters are a perfect complement to your resume and provide an effective opportunity to show your personality and enthusiasm for a position. Focus on writing a compelling cover letter and let a professionally designed template do the rest.

These free cover letter templates are perfect for any stage of your career, whether you're looking to land an internship or your dream job. If you're applying for a corporate position, you may want to opt for a simple cover letter template. There are a variety of other cover letter designs available, from basic cover letter templates to creative cover letter templates.

Each of these cover letter templates is customizable in Word , so you can add your own text, change design elements, and more. Print out your cover letter or download it for free to use for online job applications. Once you've customized the perfect cover letter, explore resume templates that will match your cover letter design, or download free business cards for your next networking event.

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Modern cover letter templates

Take a fresh approach with our stylish, modern cover letter templates perfectly designed to give you the edge in innovative industries.

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A modern cover letter template to make a strong impression.

From tech and IT to marketing and start-ups, there are dozens of jobs and industries where a standard cover letter just won’t cut it. That’s why we’ve created this collection of modern cover letter templates that exude confidence and style. 

To make the most out of your modern cover letter template, make sure to keep your writing concise and energetic. Strong action verbs and specific examples will work together with a bold template to ensure your cover letter stands out no matter how large the application pool. Check out this general guide for even more tips on writing a great cover letter.

In today’s job market, hiring managers are looking for candidates with fresh ideas who aren’t afraid to be themselves. By picking a modern cover letter template, you can rest assured that your visuals are just as bold as your personality and experience.

When to pick a modern job application letter template

There are a few key indicators that a modern job application letter template is the right choice. Does your potential employer value unique perspectives and originality? Are their offices filled with bold colors, sleek furniture and a general youthful vibe? These are good signs that a modern template will work well for this particular position or workplace. Even if you don’t have any inside knowledge of the company you’re applying to, you can use their website to get a feel for their branding and image to decide if a modern application letter template is right for you.

To get the most out of your modern job application letter template, make sure to match it with a modern resume template. You can browse our collection here .

A modern job application letter template can also work well for freelancers and entrepreneurs. These templates are all about achieving the balance between professionalism and personal style, which makes them some of the most versatile in our collection.

Top 5 why choose a modern cover letter for a resume

• Your industry or position requires a nontraditional approach
• You want your application to stand out in a big way
• You’re looking for a balance of professionalism and bold design
• You want to freshen up a previous cover letter
• You want to present yourself as a forward-thinking candidate

What makes a modern application letter

Although a modern template is a great starting point, you’ll need to embody the values of a modern application letter in both your visuals and your writing if you want to land a job in an innovative industry. Often, these positions are great for recent grads or early career professionals, but they can also lend themselves to candidates with years of expertise. The trick is to highlight how and why you’ve stayed at the forefront of your field, paying attention to new developments and trends.

Modern professionals know the best practices of traditional workplaces, but they’re not scared to change with the times. When writing a modern application letter, don’t be afraid to highlight moments when you thought outside the box or times when you created new initiatives and took a risk that led to positive results.

Free modern cover letter template – download as PDF or Word file

With Resume.io, you can pick a cover letter that’s stylish, professional and just right for your needs – but the best part? It’s free. Choose whether you’d like to download it as a PDF, Word file or even in Google Docs to make the most of your template in whichever platform you prefer.

The job search can be stressful. Our free modern cover letter template is designed to simplify the process and allow you to focus on showing off your best attributes without worrying about the visuals. With our free modern cover letter template you can rest assured you’re getting the perfect balance of attractive and functional design.

Try our professional Resume builder now!

Cover Letter Templates you Download with One Click

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Microsoft Word Cover Letter Templates

Thesee free Word cover letters formats by Microsoft . They are freely editable to your liking. These formats work best in the newer versions of Word. Most of these templates are fully editable to your liking. Color, format and all the content, edit to make your own stunning cover letters! For free, with direct downloads.

Classey Casey

Clean Green

Edgy Edward

Geometric 1

Geometric 2

Jack Wilson

Download them directly with one click. The formats might not be compatible or work optimal with older verions of MS Word.

Little Grey

Retro Ricky 1

Retro Ricky 2

Retro Ricky 3

Simply Good

We earn by promoting  resume.io’s cover letter generator, which is completely free, always. If you later become a paying subscriber to their resume builder tool, we earn a commission, at no cost to you.

Google Doc Cover Letter Templates

Swiss Template

Spearmint Template

Modern Template

Minimal Template

Free cover letter templates.

These cover letters have been made with the, absolutely free, cover letter tool (AI-assisted) from  Resume.io .

Here you can download the Pdf- & JPEG files, but with the tool, also in Word format, so you can keep editing them yourself.

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Use the cover letter builder tool and make matching resume’s. Fill in and download yours. Easy does it.

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How to end a cover letter.

A few good and quick tips on how to end your cover letter strong and convincing.

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18 Free Cover Letter Templates That Will Actually Get You Interviews

Simple Cover Letter

Creative Cover Letter

Professional Cover Letter

Jobscan’s cover letter templates are clean and professional . We intentionally avoided using flashy colors and design elements when creating them. Why?

Because most companies nowadays use applicant tracking systems (ATS) to screen resumes and cover letters. These systems can struggle to read and interpret visually complex documents.

This means your beautifully designed, eye-catching cover letter might remain stuck in an ATS database, never to be seen by an actual human being.

By using one of our simple, easy-to-read templates, you’ll significantly improve the chances that your cover letter will successfully pass through an ATS and into the hands of a hiring manager.

It’s super easy to get started too! Simply click the download button to get your hands on a Word document that you can customize to fit your unique situation.

When you’re done writing your cover letter , run it through Jobscan’s ATS-friendly cover letter checker to get personalized feedback on how to improve your letter and make it even more compelling to employers.

Basic Cover Letter

Formal Cover Letter

Career Change Cover Letter

Operations Manager Cover Letter

Pharmacy Technician Cover Letter

Project Management Cover Letter

Prospecting Cover Letter

Engineer Cover Letter

Supervisor Cover Letter

Human Resources Cover Letter

Intern Cover Letter

Marketing Cover Letter

Networking Cover Letter

Communications Cover Letter

Changing Careers Cover Letter

What is a cover letter?

It’s a letter of introduction that you send along with your resume when you apply for a job.

The key thing to remember about your cover letter is that it shouldn’t simply regurgitate your resume. Instead, it should support it.

Your cover letter can do this by:

• Explaining why you’re excited about the job opportunity.
• Showing how your skills and experience match the job requirements.
• Addressing any gaps in your work history.
• Showing off your personality (but not too much!).

By highlighting your strengths and showing your passion for the role and the company, your cover letter can make a strong case for why you deserve an interview.

NOTE : Get inspired by our expertly crafted cover letter examples and learn what makes each one shine. Our examples cover a wide range of jobs, industries, and situations, providing the guidance you need to create a winning cover letter.

Are cover letters necessary in 2023?

While some companies may not require one, a cover letter can still set you apart from other applicants and increase your chances of landing an interview.

In one survey , 83 percent of hiring managers said cover letters played an important role in their hiring decision.

In fact, most of the respondents in that survey claimed that a great cover letter might get you an interview even if your resume isn’t strong enough.

So don’t skip the cover letter ! When done correctly, it can be a powerful tool in your job search toolkit.

Why should you use a cover letter template?

Here are the 5 main reasons why you should use a cover letter template .

• It saves you time by creating personalized letters quickly and easily.
• It provides a framework or structure for your cover letter.
• It ensures that all the necessary information is included.
• It makes it easy to customize your cover letters for multiple applications.
• It helps you create a professional and polished cover letter without starting from scratch.

A template helps you streamline the cover letter writing process. This means you can devote more time and energy to other important aspects of your job search, such as networking and researching potential employers.

Generate a personalized cover letter in as little as 5 seconds

Our AI-powered cover letter generator uses GPT-4 technology to create a personalized and ATS-friendly cover letter in one click.

What should you include in your cover letter?

Every cover letter format should include the following information:

Contact information : Your name, address, phone number, and email address should be at the top of the letter.

Greetings : Address the letter to the hiring manager or the person who will be reviewing your application.

Opening paragraph : State the position you’re applying for and explain how you found out about the job. You can also briefly mention why you’re interested in the position and the company.

Body paragraphs : Use one or two paragraphs to highlight your relevant skills, experience, and qualifications that match the job requirements. Provide specific accomplishments examples and how they show off your abilities.

Closing paragraph : Repeat your interest in the position and thank the hiring manager for considering your application. You can also include a sentence or two about why you believe you’d be a good fit for the company culture.

Closing : Conclude your cover letter with a professional sign-off, such as “Best regards,” or “Sincerely”.

Do you need a unique cover letter for every job?

Absolutely! Do NOT use the exact same cover letter and simply change the name of the company and the position.

Instead, tailor each cover letter to the position you’re applying for.

You can do this by highlighting how your skills and experience match the specific requirements and responsibilities of the position.

It’s crucial to include the keywords that are in the job posting.

Why? Because your application will most likely go straight into an ATS database. Hiring managers search through this database for suitable job candidates by typing keywords into the search bar.

If your cover letter includes these keywords , it will be seen by the hiring manager. If it doesn’t include these keywords, your cover letter will remain in the database.

Not sure if your cover letter is ATS-friendly? Try running it through Jobscan’s cover letter checker .

This easy-to-use tool analyzes your cover letter and compares it to the job listing. It then identifies the key skills and qualifications that you should focus on in your letter.

How to write a cover letter if you have no work experience

If you don’t have much work experience, writing a strong cover letter can be challenging. But you can still do it!

Here are some tips to help you out:

Hook the reader right away . Introduce yourself and explain why you are interested in the position. If possible, mention a specific aspect of the company or role that especially appeals to you.

Highlight your relevant skills and experience . Focus on the skills you’ve gained through school projects, internships, volunteer work, or extracurricular activities. Be sure to provide specific examples .

Showcase your enthusiasm and willingness to learn . Employers look for candidates who are eager to learn and grow. Use your cover letter to convey your enthusiasm for the role and your willingness to take on new challenges.

Close with a strong call to action . End your cover letter by requesting an interview or expressing your interest in discussing the position further.

Proofread your cover letter carefully and customize it for each position you apply for.

Cover letter do’s and don’ts

• Address the letter to a specific person or hiring manager, if possible.
• Include your contact information at the top of the document.
• Tailor your letter to the company and position you’re applying for.
• Use keywords from the job description.
• Highlight your relevant skills and experiences.
• Use specific, measurable results to demonstrate your abilities.
• Try to inject some of your personality into the cover letter.
• Proofread your letter carefully for errors.
• Run your cover letter through Jobscan’s cover letter checker .
• Use a generic greeting, such as “ To Whom It May Concern .”
• Use a one-size-fits-all cover letter for all your job applications.
• Simply repeat your resume in your cover letter.
• Use overly casual or informal language.
• Write a long and rambling cover letter.
• Use jargon or technical terms that the hiring manager may not understand.
• Include irrelevant information or details.
• Send a cover letter with spelling or grammatical errors.

Q: How long should a cover letter be?

Most cover letters are too long. The ideal length is around 250-400 words. Hiring managers probably won’t read anything longer.

Q: Should I use a PDF or a Word cover letter template?

Either one should be fine. Some older ATS might not accept PDFs, but this is rare these days. Always check the job listing. If it says to submit a Word resume, then do that. Otherwise, a PDF resume works just as well.

Q: Can I email my cover letter instead of sending a cover letter?

Yes, you can email your cover letter instead of sending a physical copy through the mail. In fact, many employers now prefer to receive cover letters and resumes via email or through an online application system.

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Free Cover Letter Templates

Make a memorable first impression with a professionally designed cover letter template.  Pick unlimited options, customize your letter in MS Word, and print it out.

Modern Cover Letter Templates

A cover letter is your introduction to potential employers. Think of it as your business attire. If it looks badly mismatched and wrinkled at the back, you’ll struggle to make a solid first impression. Same with your cover letter. Wonky fonts, weird margins, sloppy spacing — those things won’t win you extra points. So why leave things to chance? Elevate your job application with a cover letter design that indicates your impeccable aesthetical taste.

Professional Cover Letter Templates

Our free cover letter templates make it easy to create a professional-looking document in less than five minutes. Download unlimited cover letter designs for your personal use. Then print them out to send out to employers.

Simple Cover Letter Templates

Go with a time-tested cover letter design, bound to land with every employer in every industry.

Creative Cover Letter Templates

Pique the employer’s interest with a standout cover letter template, hinting at your unique personality and skillset.

The Ideal Cover Letter Format, Pre-Designed For You 

Cover letter writing doesn’t come easy. You have to convey so many things with your tone and words: Professionalism, courtesy, enthusiasm, dedication, qualifications, and so on. And fit all of that in under one page (or 250 words to be precise). 

Sounds overwhelming? It shouldn’t be because our cover letter templates are here to guide you. Each version includes a sample cover letter format , to help you getting started faster. Use the predefined cover letter layout to effortlessly pierce together a compelling summary of your career, key accomplishments, and educational credentials. 

Simple Cover Letter Outline 

A cover letter is a professional business document. As such, it follows a standard four-section structure, which you can outline beforehand, then customize for each job application. 

Cover Letter Header

• Include your name, address, phone number, and email address at the top of your cover letter.

Cover Letter Opening 

• Choose a professional greeting . Address the hiring manager by name if possible. 
• Mention the position you’re applying for and where you saw the job posting.
• Briefly explain why you believe to be a great fit for the role in one sentence. 

Read more about the best cover letter opening lines . 

Cover Letter Body 

• Allocate the first paragraph to your most marketable skills and achievements 
• Use the second paragraph to provide specific examples that demonstrate your skills and expertise
• Add a third short paragraph if you need to address any resume gaps or elaborate on how you’ve developed transferable skills. 

Read more about writing a persuasive cover letter . 

Cover Letter Closing Paragraph

• Express your enthusiasm for the position and thank the hiring manager for considering your application.  
• Add a call-to-action — a sentence offering the next steps — e.g. to connect with you via phone or reach out for further information. 
• End your document with a professional closing, such as “Sincerely,” and include your full name and signature.

Read more about writing a closing paragraph for a cover letter . 

Remember to keep your cover letter concise and focused, typically no more than one page. Use clear, easy-to-read language, and proofread your letter for spelling and grammar errors before sending it. 

Learn More from 50+ Cover Letter Examples 

Need some more inspiration? Discover our ever-expanding collection of sample cover letters , written for different roles and industries. Entry-level candidate or seasoned manager, you’ll find real-world examples and helpful writing tips for producing your best cover letter ever. 

FAQs about Cover Letter Templates 

Got some more questions about cover letter formatting and writing? We have answers!

What Font Size Should a Cover Letter Be?

The recommended font size for a cover letter is 10-12 points, depending on the typeface. That’s a good size both for digital and printed cover letters. Using a font size smaller than 10 points can make your letter difficult to read while using a larger font size than 12 points can make your letter look unprofessional and take up too much space.

What is an Enclosure in a Cover Letter?

An enclosure is any additional document you include alongside your letter to provide additional context for the reader (e.g., your resume, a copy of your professional license, a character reference letter, etc). When mentioning enclosures in a cover letter, you have to clearly list them. To do this, you can add a line after the signature line that says “Enclosure” or “Enclosures” followed by a list of the documents or materials included with the letter. 

How to Name Drop in a Cover Letter?

The introduction paragraph is the best way to name-drop your connection to the company (e.g., a person who referred you). Doing so immediately will grab the reader’s attention and make them more attuned to hearing what else you have to say. In the body of your cover letter, you can explain how your connection has given you an insight into the company.

How to Include References in a Cover Letter?

References should be on your resume or provided as a separate list, not included in your cover letter. However, you can briefly state mention that you have references available upon request. This shows that you are prepared and transparent about your past career history. 

How to Sell Yourself In a Cover Letter?

Instead of using adjectives like “qualified”, “experienced”, or “motivated”, provide the reader with the context behind them. Use specific examples to demonstrate your hard and soft skills in real-world settings. Highlight both how you’ve applied these skills, plus what outcomes they’ve generated for the company. Quantify your accomplishments whenever applicable.

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Free Cover Letter Templates for Microsoft Word

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Tips for Writing an Interview-Winning Cover Letter

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A good cover letter can mean the difference between catching the hiring manager’s attention and languishing in job search limbo. But many job seekers find it hard to stare down that blank page. How do you summarize your most important qualifications in a way that makes it clear that you’re the best candidate for the job? Cover letter templates can help.

A cover letter template provides a "fill-in the-blank" format. You can use it to create your own letter to send with your resume when you apply for a job.

Using a template saves you a few steps and helps you structure your letter in a professional way.

Free Microsoft cover letter templates are available online from Microsoft Office Online, as a download for Microsoft Word users, or are available within your Word program.

Note that not all templates may work with all versions of Word, so check before you download. There will be a message next to the download button advising if there are restrictions.

Not a Microsoft user? Google Docs also has  free template samples  available for letters and resumes. Using any of these templates can help you to feel confident that you are properly writing and  formatting your cover letter .

Free Microsoft Word Cover Letter Templates

There are a variety of templates available for Microsoft Word. Template options include  general cover letters  and both job- and career-specific cover letter samples. For example, there are cover letter templates for professionals, temporary workers, and candidates who are sending in their resumes unsolicited.

Microsoft Word also offers a variety of different cover letter template designs, with resume templates to match. Note that if you choose one of these fancier template designs, you’ll want to choose a resume template to match.

Be consistent in your application materials, whether it’s matching your cover letter to your resume or choosing a font or format. That way, hiring managers can focus on your work experience—not your stylistic choices.

Access Cover Letters From Your Computer

Open Microsoft Word, then click on:

Then, search for online templates by typing your keywords (e.g., “cover letter”) in the field provided. You can also click on the "Resumes and Cover Letters" category to get more options. Review the available options and choose the design you like best.

If you don’t own a copy of Microsoft Office or a subscription to Microsoft 365, you can still access  cover letter templates . These templates are free and editable online.

Visit the  Microsoft Cover Letter Templates  website, browse the cover letter templates, then click on the title to preview the sample. You'll need to sign up for a free account to edit the document.

Once you find a template you like, click Edit In Browser, then follow the instructions to customize and save your cover letter. There are also sets, which include matching resumes and cover letters, available to use.

Use the Template to Create a Customized Cover Letter

Once you have downloaded or opened  a cover letter template file , type over the text in the file to create your own  personalized cover letter .

The template will include all the relevant information that you need to include in your document. Simply change the generic version to include your personal and professional information.

It's a good idea to include additional details about your qualifications and experience. Take the time to  match your qualifications to the job description . Include  keywords related to your skills and achievements.

To  customize your cover letter  further, look for a contact person at the company, ideally the hiring manager or HR contact, and address the letter to this person. If you have an employee contact at the company who is willing to refer you, be sure to mention them in the first paragraph of your cover letter. Employee referrals carry a lot of weight with hiring managers.

Double-check to make sure there is none of the template information left in your final saved version. Finally, carefully proofread for grammar and typographical errors before saving and sending your cover letter.

To avoid sending a blank template or the wrong version of your cover letter,  choose a file name  that’s easy to remember. It should always include your name and may also contain the name of the position for which you’re applying. 

Avoid version numbers and cutesy nicknames when choosing a file name for your resume.

• Send one.  Even when an employer does not directly ask for one, be sure  always to send a cover letter . The only time you don’t want to send one is when the job listing says not to.
• Review examples . Review cover letter examples and tips for how to write a cover letter , so yours makes the best impression.
• Customize each letter.  It might seem tedious, be it is important to  customize each cover letter  to fit the specific job you are applying for. It will make your letter stand out.
• Highlight relevant qualifications.  In your cover letter, address one or two skills or qualifications that you have that match the job description. Provide a specific example of a time you demonstrated each of these qualifications. These examples will make your cover letter different from your resume, which is important.
• Explain any potential issues.  You can use your cover letter to go into detail about something in your resume that needs explaining. For example, a cover letter is a good place to talk about a  career shift  or  explain an extended gap in employment .
• Carefully edit your letter.  Be sure to edit each cover letter before sending it thoroughly. Consider asking a friend or family member, or a  career counselor , to read over your cover letter.

More Templates for Resumes and Letters

Microsoft letter templates are available as a free download for Microsoft Word users or are available within your Word program, to use to create a variety of letters. There are letter templates for cover letters,  resignation letters ,  reference letters , thank you letters, interview letters, and a variety of business letters.

Additionally,  Microsoft resume templates  are available as a free download for Microsoft Word users to use to create a resume. Microsoft Word resume options include basic resumes, job-specific resumes, and career-specific resumes.

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Types of cover letters: a complete guide

A cover letter introduces you to potential employers, highlighting your suitability for the role. Getting it right can make a strong first impression, differentiate you from other candidates, and increase your chances of securing an interview.

Taralika crafts compelling narratives that illuminate modern hiring practices and HR technology trends.

A cover letter accompanies a candidate’s resume when applying for a job. It is a personal introduction to the hiring manager, highlighting relevant skills, experiences, and reasons for applying.

Unlike a resume, which provides a structured overview of the career history, a cover letter offers a narrative that can showcase a candidate’s personality and passion for the role. 

74% of recruitment decision-makers prefer to receive job applications that include cover letters apart from CVs. According to their findings, good cover letter examples are highly valued by employers, with many considering them crucial for explaining career objectives, motivations, and employment gaps.

Even if a cover letter is optional, over 75% of recruiters tend to give preference to candidates who attach a cover letter in the correct format along with their resume.

Types of cover letters

Before writing a cover letter, it is vital to go through the various types of cover letters accepted by different organizations, each catering to a different role or purpose: – 

• Application cover letter

The application cover letter responds to a specific job posting. It should be a basic cover letter tailored to the job description, highlighting how the candidate’s qualifications match the requirements. Using this letter can expand on the achievements listed in the resume and explain the person’s motivation for applying. 

• Prospecting cover letter

Also known as a cold-contact letter, a prospecting cover letter is used when you want to inquire about potential job openings at a company. This type of letter demonstrates a proactive approach and interest in the organization, even if there are no current vacancies. 

• Networking cover letter 

A networking cover letter is sent to contacts within the professional network to ask for job search advice or referrals. It’s a great way to leverage connections and uncover hidden job opportunities. The letter should mention the mutual contact and explain the candidate’s job search goals.

• Career change cover letter

If an individual is transitioning into a new career, a career change cover letter is perfect for them! It is a short cover letter highlighting examples from experiences in the current role and how they make a suitable candidate for the new role. This letter should also explain the reasons for the career shift and highlight any transferable skills.

• Referral cover letter

When someone within an organization refers a colleague for a position, it is generally in the form of a referral cover letter. Mentioning the referrer in your letter can immediately capture the hiring manager’s attention and add credibility to your application. 

• No experience cover letter 

A no experience cover letter is for those who lack direct work experience in the job they are applying for. An ideal no experience cover letter will contain examples emphasizing the candidate’s enthusiasm, willingness to learn, and any relevant skills or coursework that can compensate for the lack of professional experience.

Cover letter examples 

Checking out a few good cover letter examples is a great way to get a head start towards crafting the perfect cover letter. 

Also read: Top 3 Cover Letter Template Samples .

The cover letter examples for a job provide a clear understanding of how to format and phrase cover letters for different scenarios.

Tips for writing a good cover letter

According to the Business and Professional Communication Quarterly , 56% of employers prefer cover letters with job applications. Here are some useful tips on how to type a cover letter that will help you stand out amongst others:

Customize each letter

Statutory warning – generic cover letters are easily spotted and often disregarded! Tailor the cover letter to the specific job and company. While it may be cool to generate cover letter formats through an AI tool, it is crucial to personalize and write the main content of the cover letter. 

Use a professional format

Follow a standard cover letter format with your contact information, the employer’s contact details, a salutation, body paragraphs, and a closing. 

Be concise and focused

Keep your letter to one page and avoid unnecessary details. Stick to relevant points that highlight your suitability for the job. Workable has a list of short cover letter examples that you can check out here . 

Showcase your achievements

Unlike a resume, a cover letter has examples from a person’s real life, showcasing key abilities and accomplishments and how they’re suitable for the job. 

Also read : Rise above the crowds: how to stand out in a crowded market

Include a strong introduction

Your cover letter introduction should grab the reader’s attention and make them want to learn more about you. 

Proofread thoroughly

Ensure no grammatical or spelling errors. A clean error-free letter shows your attention to detail and professionalism.

A well-written cover letter can significantly boost a candidate’s chances of landing a job interview. 

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Free Resignation Letter Templates for Word

Praburam Srinivasan

Growth Marketing Manager

September 18, 2024

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Is it time to end things with your current organization? Even if you’ve had a poor experience and leave the job on a sour note, a smooth transition works best for everyone involved. So, the best thing to do at this point is to tender your letter of resignation, which is the formal notification to your company that you are moving on.

A well-crafted resignation letter will ensure you end things professionally and on good terms. To help you write a professional resignation letter, we’ve curated a collection of free resignation letter template Word documents specifically designed for this purpose. These templates are easy to edit and customize, helping you structure your resignation letter and ensure a smooth exit. 

What Makes a Good Resignation Letter Template?

1. resignation letter template by easy legal docs, 2. professional resignation letter template by template.net, 3. funny retirement resignation letter template by template.net, 4. formal short resignation letter template by template.net, 5. contractor resignation letter template by template.net, limitations of using word for resignation letters, alternative to resignation letter word templates, write a professional resignation letter using clickup.

While there is no good way to quit a job , a simple, professional, and clear resignation letter can help. You should opt for the best resignation letter template that is easy to use, follows a standard layout, and informs the employer of your decision to leave. It should have the crucial details like:

• Your details: Name, current position, department, and contact information
• Date: The current date to start your notice period
• Recipient’s information: Name, job title, company name, and department (usually your immediate supervisor or HR representative)
• Formal salutation: A formal greeting, such as ‘Dear [Recipient’s Name]’
• Resignation statement: Clearly state your intention to resign and the effective date of your last day of work (two weeks of transition period is a standard for most organizations)
• Reasons for resignation (optional): If comfortable, briefly mention your reasons for leaving, such as starting a new job or venturing into a new career path. Don’t go in too much depth, as you can cover the details during the exit interview or a face-to-face discussion
• Gratitude: Express your appreciation for the opportunities and experiences at the company
• Closing remarks: Offer to assist with the transition and ensure a smooth handover
• Sincerely: A formal closing, such as ‘Best regards,’ followed by your signature

5 Resignation Letter Word Templates

Writing a resignation letter can seem daunting, especially since there is so much we would like to include in it. However, just like a resume template , the best resignation letter template focuses on getting the job done in the right words.

Here are a few Word templates that will help you write a formal resignation letter in a structured format:

If you want your formal resignation minimalist, consider a simple template that follows the traditional layout. The resignation letter template from Easy Legal Docs provides a clear and concise structure, making it an excellent choice for anyone seeking a straightforward approach.

It focuses on the essential elements of a resignation letter, ensuring you effectively communicate your intended departure with professionalism.

Why did we like it?

• Straightforward structure
• Easily editable in Microsoft Word
• Includes all the essential details like formal notice, current position, two-week notice, and other requirements of an official document
• Suitable for professional settings, especially traditional businesses and large organizations

Ideal for: Those looking to create a well-structured resignation letter without unnecessary complexity, ensuring their departure is communicated effectively.

Another option for a formal and polished resignation letter is the professional resignation letter template by Template.Net. This template provides a professional layout that helps convey your message clearly and concisely, making it suitable for corporate and business environments.

• Formal tone with appropriate language for professional settings
• Editable in Word format, allowing for easy customization
• Provides space to explain the reason for resignation if desired
• Includes an option to offer assistance during the transition
• Contains minimalist design elements for a polished tone

Ideal for: Individuals in managerial or executive positions in industries that require a more structured format when putting in an official notice.

Imagine adding a touch of humor to the life of your human resources manager!   The funny resignation letter template by Template.Net promises to do just that.  Consider it if you want to leave on a humorous note while maintaining your positive relationship with colleagues.

Perfect for those stepping into retirement, this template allows you to leave your job with a smile and a few laughs. While maintaining a polite tone, it injects some personality into the traditional resignation letter format, wishing your company continued success and offering support during the transition process.

• Humorous but respectful tone
• Editable Word format that you can easily customize to bring out your unique personality
• A playful way to announce your retirement and departure
• Includes space for expressing gratitude and well-wishes to colleagues

Ideal for: Senior professionals or those who have worked in the organization for long, especially those looking to make a memorable retirement announcement that breaks the news positively.

Do you like to keep things simple? The formal short resignation letter template by Template.Net is designed for professionals who want to submit a straightforward and concise resignation letter.

This template is particularly useful when you need to submit a resignation letter quickly but still want to ensure it is polished and respectful.

• Simple and concise format, perfect for quick submissions
• Clear structure with all the necessary elements of a resignation letter
• Has all the essential elements required for a formal letter of resignation, with notice period, company name, company address, last working day, and other information
• Focuses on a professional tone without any unnecessary details

Ideal for: Individuals who need to inform their employers of their decision to leave without going into too much detail while maintaining a formal and respectful tone.

The contractor resignation letter template by Template.Net provides a framework tailored to your unique employment situation. It’s ideal for maintaining a professional relationship and ensuring a smooth transition.

Additionally, this template outlines your contractual obligations, gives you space to express gratitude for working on a particular project or team, and even allows you to include project-specific details or any ongoing responsibilities to make a smooth transition.

• Specific to the unique work circumstances of contractors
• Includes sections for stating the reason for resignation and mentioning any pending tasks
• Easy to edit and adjust in Microsoft Word, without any complex design elements
• Professional and clear format suitable for contract positions

Ideal for: Contractors who need to ensure that all aspects of their resignation are addressed, from notifying clients or managers to outlining the completion of any remaining tasks.

Microsoft Word is a great platform to write and save text-based documents. However, those who want advanced features and a more AI-driven approach will face several constraints with this tool, such as:

• Restricted formatting options: Word has limitations when designing or including rich-text formatting. If you aren’t an expert in Word, it might be tough to give your resignation letter a suitable appearance
• Lack of version control : Managing multiple versions or revisions of a resignation letter can be challenging in Word. If you don’t save them using a proper naming convention, you might face potential confusion about which version is the most current
• Limited integrations : Word documents may not integrate well with other productivity tools and platforms, which could be a drawback if you need to coordinate your resignation with other tasks or communications. This is especially tough if you want to include details of your tasks or other responsibilities. It’ll mean having to pull this data manually from a project management tool and then write it into your resignation letter

While Microsoft Word and the several resignation letter templates will help you get the job done, there is a more user-friendly and impactful alternative—ClickUp.

ClickUp offers a smoother, more efficient, and collaborative experience. Its advanced features allow you to write a professional resignation letter while including key activities and next steps to ease the transition process. This helps your current employer make faster decisions; thus, you can complete your notice with little to no hassle.

Manage documentation and create a knowledge repository using ClickUp Docs

With ClickUp Docs , you can create a central platform for all your wikis and documents. This will help you format your resignation letter as well as transfer essential knowledge in an easy-to-understand way.

Docs allow you to:

• Use rich-formatting options : Create a professional resignation letter using /slash commands and advanced rich-text features for a polished look. Add color, bold, or italics to the text, use markdown language to add bullets, and design the document your way without needing too much technical know-how
• Collaborate in real-time : If you want input from a trusted colleague or mentor to help you refine your resignation letter, ask them to add comments or suggest edits. Unlike Word, where version control and email exchanges can become cumbersome, ClickUp Docs provides a central platform for instant feedback and updates
• Access the document anytime, anywhere : Want to review your resignation letter later? Unlike Word documents, which may need to be emailed or shared through cloud storage, ClickUp Docs can be accessed, edited, and shared directly from the ClickUp platform or app , providing greater flexibility and convenience
• Integrated task management : Create tasks related to your departure, such as handing off projects or scheduling meetings, directly within ClickUp. This integration ensures that all aspects of your resignation are handled efficiently in one place

Leverage AI to improve resignation letter templates

Unsure about the right resignation letter format or template for your specific requirements? Use the power of ClickUp Brain , the integrated neural network, to help you create content tailored to a specific requirement. By providing the AI assistant with simple prompts, you will be able to:

• Create basic drafts : Use the AI writer to generate content based on the specific prompts, helping you craft the perfect first draft that’s ready for refinement
• Improve tone and language : Refine the language and tone of your letter, ensuring that it is ideal or a professional setting and creates a positive impression on the reader
• Proofread your letter : Use the advanced proofreading capabilities to catch errors and suggest improvements to certain words that might be missed in the traditional Word grammar-checking tool. This ensures that your resignation letter is free of grammatical errors and inconsistencies while also using the right words to communicate your thoughts perfectly
• Summarize information : Summarize the key points of your resignation letter to create a short message you can share when leaving the Slack workspace ,  or on personal chat with a few colleagues on the last working day. 

Writing a letter of resignation is often difficult for most people, especially since you are already looking forward to a new job or exploring new territories in your career growth.

But even if you’ve not had a positive experience with your current employer, it is best to write a polite resignation letter, express gratitude, and end things on good terms. This way, if you decide to rescind your job acceptance for any reason, you can stay back in your current company and continue on your career path.

While resignation letter templates in Word serve the purpose, ClickUp offers a more dynamic and stress-free approach to handling your resignation. With its robust task and productivity management features, seamlessly integrate your resignation letter with your outstanding tasks and next steps to secure all aspects of your departure.

Ready to see the difference? Get started with ClickUp today and transform how you handle professional transitions.

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Dunia Kerja | Karirlink • 13 May 2024

Cara Menulis Cover Letter (+Bonus Template Cover Letter Gratis)

Shitny SEVIMA

  KARIRLINK.ID –  Dalam proses melamar pekerjaan, cover letter memiliki peranan yang tidak kalah penting dari CV. Cover letter atau surat pengantar memberikan gambaran pertama tentang Anda kepada perekrut. Ini adalah kesempatan Anda untuk menjelaskan secara lebih mendetail tentang keahlian dan pengalaman yang relevan dengan posisi yang Anda lamar. Artikel ini akan membantu Anda memahami cara menulis cover letter yang efektif dan juga menyediakan template gratis yang bisa Anda gunakan sebagai panduan.

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Langkah-langkah Menulis Cover Letter yang Efektif

Pahami pekerjaan yang dilamar.

Sebelum menulis, sangat penting untuk memahami detail pekerjaan yang Anda lamar. Baca deskripsi pekerjaan dengan seksama dan identifikasi kata kunci serta kualifikasi yang paling diutamakan oleh perekrut.

Sesuaikan Setiap Cover Letter

Cover letter harus selalu disesuaikan untuk setiap pekerjaan yang Anda lamar. Penyesuaian ini menunjukkan kepada perekrut bahwa Anda serius dalam melamar dan telah meluangkan waktu untuk mempersiapkannya dengan baik.

Buka dengan Salam yang Tepat

Usahakan untuk menemukan nama kontak yang tepat untuk dituju, misalnya nama manajer HR atau pemimpin tim. Menggunakan nama spesifik dapat menunjukkan perhatian Anda terhadap detail dan inisiatif untuk melakukan riset.

Paragraf Pembuka yang Menarik

Paragraf pembuka harus langsung menarik perhatian. Jelaskan mengapa Anda tertarik dengan posisi tersebut dan bagaimana Anda mengetahui tentang peluang pekerjaan itu.

Jelaskan Kenapa Anda Cocok untuk Pekerjaan Ini

Dalam paragraf kedua, hubungkan pengalaman Anda dengan kualifikasi yang diminta dalam pekerjaan tersebut. Gunakan contoh spesifik yang menunjukkan keterampilan dan keberhasilan Anda.

Tutup dengan Call-to-Action

Di akhir surat, sampaikan keinginan untuk berdiskusi lebih lanjut dalam wawancara. Tunjukkan antusiasme Anda terhadap peluang untuk berkontribusi dalam tim dan perusahaan.

Gunakan Penutup yang Profesional

Tutup surat Anda dengan sopan dan profesional. Gunakan frasa seperti “Hormat saya,” diikuti dengan nama lengkap Anda.

Tips Penting

• Kerapian dan Kesalahan Gramatikal: Pastikan surat Anda bebas dari kesalahan ejaan dan tata bahasa. Gunakan tools seperti Grammarly atau mintalah seseorang untuk merevisi surat Anda.
• Panjang Surat: Idealnya, cover letter tidak lebih dari satu halaman. Buatlah ringkas, langsung pada poinnya, dan mudah dibaca.
• Format: Gunakan font yang profesional dan mudah dibaca, seperti Arial atau Times New Roman dengan ukuran 12.

Template Cover Letter Gratis

Download template CV

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Cover letter examples

Police Officer

Arthur has chosen a modern cover letter template that highlights his proven experience in law enforcement. The clean, professional design effectively showcases his skills and achievements relevant to the role of a police officer.

"I am writing to express my interest in the Police Constable position advertised on Reed. With over nine years of experience in law enforcement and a strong dedication to public safety, I am confident in my ability to contribute effectively to your team."

Table of contents

How to Write a Police Officer Cover Letter (In-Depth Guide)

As an aspiring police officer, a good cover letter can make all the difference in your application. Unlike experienced law enforcement professionals, new police officers often find it hard to show their skills. They have theoretical knowledge and life experiences, but they struggle to turn these into effective career documents. This article outlines key steps for writing a strong cover letter, with practical examples to support you!

In this step-by-step guide, we cover :

Police officer cover letter examples for police constable, special constable, p olice community support officer (PCSO), and others.

Key sections to include in your letter.

Formatting tips and guidance on who to address your cover letter to.

Career advice for entry-level applicants with no experience.

Practical tips to set yourself apart from other candidates.

Grab a cup of coffee and let's get started!

Explore our collection of cover letter templates to complement your CV and streamline your application

Police officer cover letter example

Download this police officer cover letter sample in PDF

This cover letter example features Arthur. He is an aspiring police constable with experience in law enforcement and dedication to maintaining public order. He strategically highlights his proven track record in leading outreach programs, decreasing crime rates, and emergency management. His cover letter is simple , well-formatted, and aligns with the latest industry standards.

Customise this police officer cover letter example

Do you need a CV? Check out our police officer CV example . It explains each section in more detail and shows how to tailor it to specific job openings.

What to include in a police officer cover letter?

Your cover letter is more than just a job requirement. It should support your CV and provide more details about your skills, experiences, and passion for law enforcement.

Like a good CV , you should tailor your cover letter to a specific police force or role. Change the structure and keywords to match each job description.

Ensure you carefully plan your writing process and include only the most relevant information. Here's what your police officer cover letter should include:

Contact information : Include your name, phone number, email, and location

Salutation : Address the hiring manager by name ‘Dear (Last Name)”, if possible

Opening paragraph : Show enthusiasm and mention a person who's referred you to the job, if applicable.

Body paragraph(s) : Highlight relevant skills, experiences, and achievements from recent jobs.

Closing paragraph : Reiterate interest in the job and desire to discuss your application further in a follow-up interview.

Sign-off : Use professional closing, such as ‘Sincerely’ or ‘Best regards’, followed by your full name.

For more details, refer to our blog article on how to structure a cover letter.

1. Introduction: How to start your cover letter

Use the introduction to briefly introduce yourself and state the specific position you’re applying for. Mention how you found the job opening and express your interest in the role. This is a good place to mention any personal ties to the police force or the community you want to serve.

Police constable cover letter example

I am writing to express my keen interest in the Police Constable position with the Birmingham Police Service. I am a dedicated person who cares about public service. I am committed to keeping our community safe. I am excited about the chance to help our community through a career in law enforcement.

Special constable guard cover letter example

My ambition to join the police force is driven by a deep commitment to justice and community service. Growing up in Leeds, I have witnessed the vital role that police officers play in maintaining public safety and fostering a sense of security. I am motivated by the opportunity to contribute actively to crime prevention and build strong relationships within the community.

Refer to our related security guard CV example for more examples and tips.

Police community support officer cover letter example

I am writing to apply for the Police Community Support Officer position with the West Midlands Police. My background in social work and my dedication to building strong community ties fit well with the role of a PCSO. I am excited to contribute to your team.

Addressing your cover letter to a specific person or department whenever possible is crucial. This shows you’ve taken the time to personalise your application, which can leave a positive impression. If the job opening does not include a name, you can still address your cover letter correctly. Here are a few ways to do that.

3 examples of how to address a police officer cover letter

1. If the hiring manager’s name is known "Dear Chief Thompson," 2. If you know the department but not the name "Dear Hiring Manager, / Dear West Yorkshire Police," 3. If no specific name is available "Dear Sir/Madam,"

For more tips on who to address a cover letter to, refer to our comprehensive guide on how to start a cover letter .

2. Body: How to showcase your superpowers

This is the core of your cover letter where you expand on your qualifications. Begin by summarising your relevant experiences. This can include past law enforcement jobs, military service, or skills from other fields. Break down your experience into concrete examples and quantify achievements wherever possible.

Special constable cover letter example

My experience as a security guard at the Manchester Arena has equipped me with practical skills relevant to a Special Constable role. I was responsible for monitoring crowds, responding to emergencies, and collaborating with local law enforcement. One notable achievement was my role in a successful evacuation drill. My quick thinking and calm attitude helped keep over 500 people safe

Refer to our volunteering CV example for more examples and tips

Police customer service cover letter example

As a Customer Service Officer at North Yorkshire Police, I was the first point of contact for victims, visitors, and officers, providing essential support in a high-pressure environment. My role involved handling incident reports, managing sensitive data, and assisting with court-ordered registrations. These responsibilities have honed my ability to communicate effectively and handle complex, emotionally charged situations. One key achievement was streamlining the front desk operations by introducing a more efficient enquiry tracking system, resulting in quicker response times and improved public satisfaction. I am confident that my experience and dedication to public service will enable me to transition seamlessly into a police officer role, where I can contribute to community safety on a larger scale.

If you're unsure about your qualifications for the job, check out our customer service cover letter and call centre CV . These articles provide helpful tips on skills and experiences. They can improve your application and get you ready for customer service roles.

Private investigator cover letter example

In my role as a private investigator, I developed a keen ability to gather and analyse evidence, which directly translates to effective crime-solving in law enforcement. During my three years with Midlands Investigations, I successfully uncovered crucial information in fraud and missing person cases, often liaising with local authorities to support ongoing police investigations. My attention to detail, knowledge of investigative techniques, and ability to work under pressure have prepared me well for the demands of a police officer role. For instance, in one case, my surveillance work led to the successful prosecution of a criminal syndicate involved in financial fraud, underscoring my commitment to justice and community safety.

For more expert tips, refer to our related blog articles on the best skills to put on a CV and how to list CV achievements .

3. Conclusion: How to end a cover letter

To wrap up your cover letter, show your excitement for the role. Also, say you look forward to discussing how your skills match the police department's needs.

Thank the reader for their time and consideration. Close off with a formal closing like “Sincerely” or “Best regards,” followed by your full name and contact information. This shows professionalism and leaves a positive impression on recruiters.

Sergeant cover letter example

I am excited about the opportunity to bridge my skills, dedication, and passion for community service to the Sergeant position at the Leeds City Police. I look forward to discussing how I can contribute to your team and help serve our community. Thank you for considering my application.

Chief inspector cover letter example

I am enthusiastic about the opportunity to further discuss how my background and skills align with the needs of your team. Thank you for considering my application. I look forward to the possibility of contributing to the Sheffield Police Department.

I am eager to bring my commitment, resilience, and passion for public safety to the Special Constable role at the London Police. I look forward to discussing how my background and skills can contribute to supporting your team and enhancing the safety of our community. Thank you for considering my application

Refer to our blog article on how to end a cover letter for more inspiration.

How to write a police officer cover letter with no experience

If you have little or no experience in law enforcement, change your cover letter focus. Highlight your transferrable skills and measurable achievements. Include any relevant volunteering or community service experiences. These show your dedication to public service.

Trainee cover letter example without experience

I am writing to express my sincere interest in the Police Constable trainee position with the Birmingham Police Service. As a recent graduate with a degree in Psychology from the University of Birmingham, I am eager to apply my academic knowledge, strong communication skills, and passion for community service to a career in law enforcement. While I may not have direct policing experience, my background in understanding human behaviour, coupled with my volunteer work at the Birmingham Community Centre, has equipped me with valuable insights and skills that I believe will translate well into a career as a police officer.

For more inspiration, refer to our related cover letter writing guides:

Short cover letter

Customer service

Letter of interest

For more examples and tips, refer to our related article on how to write a cover letter with no experience .

Key takeaways

Writing a cover letter for a police officer job means matching your skills and experiences to the role. You should also show your motivation for applying. Here are the final tips to help you succeed :

Customise your cover letter for the specific police force and position. This could be a Police Constable, Special Constable, or PCSO.

Highlight transferable skills like leadership or communication, achievements, and examples from previous roles like customer service, volunteering, or community work.

Show understanding of responsibilities and challenges . such as de-escalating mental health issues or community engagement

Make sure your motivations match the force’s values and career goals . These include commitment to public safety, fairness, or community support.

Use concrete examples to illustrate skills and experiences, such as mediating disputes or resolving difficult situations to demonstrate problem-solving and communication skills.

A clear, professional, and well-organised cover letter goes well with your CV. It also shows why you are a good fit for a police career.

Next steps?

To help you craft top-notch career documents, refer to our CV Writing Services . You can also try our simple CV and cover letter builder. It offers a wide range of professional cover letter and CV templates. Take the next step towards your successful police officer career now!

Additionally, look at our related blog articles for more valuable insights for a successful career:

Good interview questions

Highest-paying jobs in the UK

Top skills employers look for

CV for first job

Strengths in a CV

How long should a police officer cover letter be? 

A police officer's cover letter should be one or two pages long. It usually has three to four short paragraphs.

Check out our related blog article on how long should a cover letter be for more inspiration.

Should I mention my fitness level in my cover letter? 

While physical fitness is essential for police officers, it's best to focus on your relevant skills, experiences, and motivations. The application process has a fitness assessment. Therefore, you do not need to mention this in your cover letter. Instead, emphasise qualities like teamwork, problem-solving, and community engagement, which are essential

Can I use the same cover letter for different police forces? 

You can use a similar format for your cover letter. However, it's important to personalise each letter for the specific police force you are applying to. Research each force's values and priorities and reflect these in your letter.

What if I don't have any law enforcement experience? 

Many successful police officers come from diverse backgrounds. Highlight the skills you gained from your experience that relate to policing. These include communication, problem-solving, and working well under pressure.

Should I mention any cautions or convictions in my cover letter? 

Generally, disclosing this information during the application process is better than including it in your cover letter. However, remember to be honest throughout the entire application process.

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